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User Level Access

Using WebAdmin to manage your user account

 

Primary Features

There are six primary sections that can be reached from the main navigation bars within WebAdmin when you have user-level access. One or more of these areas may not be available to you depending upon your account settings:

 

     Home—Displays the Status Page, which lists statistics for several of your account settings. See Status Page.

 

     My Account—Displays your primary account settings such as your name, password, mailbox, forwarding addresses and so on. See My Account.

 

     My IMAP Filters—You can manage your IMAP filters from this page. IMAP filters can be used to cause your incoming messages to be automatically placed into specific folders based upon the contents of the To, From, Subject, or other message header. This can help make managing your email messages easier. See My IMAP Filters.

 

     My MultiPOP Accounts—MultiPOP can be used to collect messages from email accounts that you may have with other email services and deposit them into this account’s mailbox. For example, you could use this feature to

combine your office and home email so that both are accessible from one location. See My MultiPOP Accounts.

 

     My Mailing Lists—From this page you can subscribe to available email mailing lists. You can also remove yourself (unsubscribe) from any lists to which you are subscribed. See My Mailing Lists.

 

     Log out—Click this option to end your WebAdmin session when you are finished. See Log out.

 

 

Status Page

 

The first screen displayed when you sign in to WebAdmin or click Home is the Status Page. This screen (see Figure 2) contains statistics for several of your account settings. It displays:

 

     The number of messages that your mailbox contains.

 

     The maximum number of messages that your mailbox is permitted to contain.

 

     The amount of disk space that your account is using.

 

     The maximum amount of disk space that your account is allowed to use.

 

 

My Account

This page contains your primary account settings such as your name, password, mailbox, forwarding addresses and so on.

 

 

Editing Your Account Settings

To edit your account settings:

 

1.    Click the My Account link on WebAdmin’s main navigation bar.

 

2.    Make any desired changes to your account settings.

 

3.    Click Save Changes.

 

 

My IMAP Filters

When you use the IMAP protocol as opposed to the POP protocol to retrieve your messages, you can have your mail routed automatically to specific folders on the mail server by using IMAP Filters (also called IMAP Mail Rules). When the mail server receives messages for you it will examine the headers of each message (To, From, Subject, and so on) and then compare them to your filters starting with the first filter and continuing down the list. When a message matches the criteria of one of the filters it will be moved immediately to the folder specified in that filter.

 

Use the controls on this page to create new message folders, create or delete IMAP Mail Filters, and move your filters to higher or lower positions in the list.

 

 

Creating a New Message Folder

To create a message folder:

 

1.    Click the My IMAP Filters link on WebAdmin’s main navigation bar.

 

2.    Type a name for your folder in New folder name under Create New IMAP Folder.

 

3.    If you want the new folder to be a subfolder of another folder (i.e. contained “inside” another folder) then choose the desired folder in the drop-down list box labeled “Create as a subfolder of’. Otherwise, leave the list box set to Root.

 

4.    Click Create.

 

 

Creating a New IMAP Mail Rule

To create an IMAP message rule:

 

1.    Click the My IMAP Filters link on WebAdmin’s main navigation bar.

 

2.    Under Create New IMAP Mail Rule, choose the header in the “If the” list box that you wish to be searched by the rule (e.g. To, CC, From, Subject, etc.).

 

3.    Choose the condition that this rule will use when searching for the text specified in the next step: contains, does not contain, equals, does not equal, and so on.

 

4.    In the “this text” box, type the text that you want the rule to apply to the condition specified in the previous step.

 

5.    Choose the folder from the “then move to” drop-down list box that you wish to move the message to if it matches the conditions specified in the rule.

 

6.    Click Add Rule.

 

 

Moving an IMAP Mail Rule

To move an IMAP mail rule to a higher or lower position in the list:

 

1.    Click the My IMAP Filters link on WebAdmin’s main navigation bar.

 

2.    Click the Up or Down link that corresponds to the rule that you wish to move.

 

3.    Continue to click the Up or Down links until the rules are in the desired positions.

 

 

Deleting an IMAP Mail Rule

To delete an IMAP mail rule:

 

1.    Click the My IMAP Filters link on WebAdmin’s main navigation bar.

 

2.    Click the Delete link that corresponds to the rule that you wish to delete.

 

3.    Click Ok to confirm your decision to delete the mail rule.

 

 

My MultiPOP Accounts

MultiPOP can be used to collect messages from email accounts that you may have with other email services and deposit them into this account’s mailbox. For example, you could use this feature to combine your office and home email so that both are accessible from one location.

 

 

Adding MultiPOP Accounts

To create a new MultiPOP account:

 

1.    Click the My MultiPOP Accounts link on WebAdmin’s main navigation bar.

 

2.    Type the domain name of the other Server that collects your email. For example: my-isp.com or mail.example.com.

3.    Enter the account’s Logon. Your ISP may call this something else such as:

user name, account name, sign-in, login, and the like. This is usually the same as the mailbox portion of your email address (i.e. the “bob” portion of “bob@example.com”) or your complete email address.

 

4.    Enter the account’s Password.

 

5.    Choose Yes in the APOP drop-down box if you need to use this method of authentication. It is a security method that your ISP may or may not support. If you don’t know whether your ISP uses this method then you should just leave the control set to No.

 

6.    Choose Yes or No to indicate whether or not you want your messages to be left on the MultiPOP account’s mail server after they are collected. If you need to access the MultiPOP account from multiple locations using different mail clients then you should choose Yes. If you only view the messages from within this account and have no need to collect them from the MultiPOP account again then choose No.

 

7.    Click Add Entry.

 

 

Deleting MultiPOP Accounts

To delete a MultiPOP account:

 

1.    Click the My MultiPOP Accounts link on WebAdmin’s main navigation bar.

 

2.    Click the delete link that corresponds to the MultiPOP account that you wish to delete.

 

 

Disabling/Enabling MultiPOP Accounts

If you want to stop collecting messages from a MultiPOP account, you can temporarily disable it so that you do not have to delete it completely. Thus if you need to collect your email from that account again some time in the future, you can do so without having to reenter all the information.

 

To disable a MultiPOP account without deleting it, or to enable one that you previously disabled:

 

1.    Click the My MultiPOP Accounts link on WebAdmin’s main navigation bar.

 

2.    Click the disable/enable link that corresponds to the MultiPOP account that you wish to deactivate or activate.

 

Editing MultiPOP Accounts

You cannot edit MultiPOP accounts. If you need to change a MultiPOP account’s settings then delete the account completely and create a new one with the appropriate changes.

 

My Mailing Lists

From this page you can easily subscribe to available email mailing lists. You can also remove yourself (unsubscribe) from those lists.

 

Joining a Mailing List

To subscribe yourself to a mailing list:

 

1.    Click the My Mailing Lists link on WebAdmin’s main navigation bar.

 

2.    Type the List Name of the list that you want to join. The list name is the same as the email address of the mailing list, i.e. “list@example.com”.

 

3.    Click Subscribe.

 

 

Unsubscribing from Mailing Lists

To remove yourself from a mailing list:

 

1.    Click the My Mailing Lists link on WebAdmin’s main navigation bar.

 

2.    Find the mailing list that you wish to leave.

 

3.    Click Unsubscribe.

 

4.    Click Ok to confirm your decision to leave the list.

 

 

Logout

When you are finished using WebAdmin, always click Logout and close your browser. This will help to ensure the security of you files and settings.

 

 

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